Privacy policy

Introduction

Welcome to the Wethe15 website, published at www.wethe15.org.

Wethe15 is a global disability awareness movement, led by the International Paralympic Committee (IPC) who owns and operates this website. The purpose of this website is to provide information about Wethe15 and to allow individuals to sign up to receive updates about our campaign. To fulfill this purpose, we may need to collect personal data about you.

The IPC respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

  1. Important information and who we are

    Purpose of this privacy policy

    This privacy policy aims to give you information on how the IPC collects and processes your personal data through your use of this website and which you may have shared with us, including any data you may provide when you sign up to receive information about our campaign.

    This website is intended for use by children as well as adults and we do collect data relating to children.

    Controller

    The IPC is the controller and responsible for your personal data (collectively referred to as, "we", "us" or "our" in this privacy policy).

    If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact Clemens Dorner, our Data Protection Officer, using the details set out below.

    Contact details

    Full name of legal entity: International Paralympic Committee e.V.

    Email address: ipc@2b-advice.com

    Postal address: Wethe15, 2B Advice GmbH, Joseph Schumpeter Allee 25, 53227 Bonn, Germany.

    You have the right to make a complaint at any time to the relevant supervisory authority Landesbeauftragte fur Datenschutz und Informationsfreiheit Nordrhein-Westfalen (LDI) at the postal address: Kavalleriestrasse 2-4, 40213 Dusseldorf, Germany; Telephone +49 211 38424-0; Fax: +49 211 38424-10.

    We would, however, appreciate the chance to deal with your concerns before you approach the LDI so please contact us in the first instance.

    Changes to the privacy policy and your duty to inform us of changes

    We keep our privacy policy under regular review.

    It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

    Third-party links

    This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

  2. The data we collect about you

    Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

    We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

    1. Identity Data includes first name, maiden name, last name, marital status, title, date of birth, disability and gender.
    2. Contact Data includes email address and telephone number(s).
    3. Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
    4. Profile Data includes your email address (and any username or password that you may create), your interests, preferences and feedback.
    5. Usage Data includes information about how you use our website and services.
    6. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
    7. We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

    We do not collect any Special Categories of Personal Data about you except (if applicable) whether you have a disability. Special categories of data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data. Nor do we collect any information about criminal convictions and offences.

  3. How is your personal data collected?

    We use different methods to collect data from and about you including through:

    1. Direct interactions. You may give us your name and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
      • Subscribe to our newsletters; or
      • Create an account on our website or request access to certain features from the website.
      • Give us feedback or contact us.
    2. Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We may also receive Technical Data about you if you visit other websites employing our cookies. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy below for further details.
  4. How we use your personal data

    We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

    1. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
    2. Where we need to comply with a legal obligation.

    Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

    Purposes for which we will use your personal data

    We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are, where appropriate.

    Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

    Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
    To notify you about changes to our terms or privacy policy
    1. Identity
    2. Contact
    1. Necessary to comply with a legal obligation
    2. Necessary for our legitimate interests, in order to keep our records updated
    To enable you to take part in a competition or surveys or otherwise to contribute to the Wethe15 movement.
    1. Identity
    2. Contact
    3. Profile
    4. Usage
    5. Marketing and Communications
    1. Necessary for our legitimate interests
    To administer and protect our organisation and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
    1. Identity
    2. Contact
    3. Technical
    1. Necessary for our legitimate interests (for running our organisation, provision of administration and IT services, network security and to prevent fraud)
    2. Necessary to comply with a legal obligation
    To use data analytics to improve our website, services and experiences
    1. Technical
    2. Usage
    Necessary for our legitimate interests such as to keep our website updated, to inform you about relevant information and to develop exhibitions

    We will use the information you provide to:

    1. Fulfil your requests, such as enabling you to sign up and receive information and newsletters about the Wethe15 campaign;
    2. Prevent or detect fraud or abuse of our website;
    3. Use data analytics to improve our website, services and the experience offered; and
    4. Inform you of any changes to the Website Terms & Conditions and/or this Privacy Policy.

    Newsletters

    When subscribing for our newsletter you are required to enter your name and email address only. We record the information relating to your declaration of consent which includes;

    1. date and time of consent;
    2. confirmation of the electronic checkbox being selected;
    3. email address;
    4. any additional voluntary information provided;
    5. date and time of the click on the confirmation link; and
    6. date and time of the click on link in the confirmation email.

    You can ask us to stop sending you newsletters at any time by following the opt-out links on any newsletter sent to you or by contacting us at any time. Your contact details will be immediately deleted if you decide to unsubscribe from our newsletter.

    Change of purpose

    We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

    If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

    Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

  5. International transfers

    We do not transfer your personal data outside the European Union.

  6. Data security

    We limit access to your personal data to those employees/volunteers who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

  7. Data retention

    We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory or reporting requirements.

    To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory or other requirements.

  8. Your legal rights

    Under certain circumstances, you have rights under data protection laws in relation to your personal data.

    You have the right to:

    1. Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
    2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
    3. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
    4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
    5. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
      • If you want us to establish the data's accuracy.
      • Where our use of the data is unlawful but you do not want us to erase it.
      • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
      • You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
    6. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use.
    7. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

    If you wish to exercise any of the rights set out above, please contact us using the details above.

    No fee usually required

    You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

    What we may need from you

    We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

    Time limit to respond

    We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

  9. Cookie policy

    Our website uses a limited number of cookies. A cookie is a small file of letters and numbers that we put on your computer which are essential for the website to function properly and which help to provide you with a better online experience. These cookies cannot be switched off and do not store any of your information. We also use "analytical" cookies, which allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our website works, for example by ensuring that users are finding what they are looking for easily.

First published: June 2021